According to a recent article in Kiplinger's Personal Finance Magazine only 36% of wealthy investors believe their advisor managed last year's crisis well. One possible explanation for this lack of confidence in their advisors is a lack of a written investment policy statement (IPS). The IPS is only mandatory for ERISA governed retirement plans but it should be mandatory for all investors. The document is your blueprint which you and your advisor will follow to construct and maintain your portfolio.
Writing the IPS requires meeting with your advisor and discussing several critical issues:
1) Return objectives - what do you expect your portfolio to earn annually? This target should be constructed carefully. Assess your current income needs and expectations about future uses of the portfolio. Your advisor can then calculate a rate of return target consistent with these needs.
2) Risk tolerance - how much risk can you bear? This is frequently the most difficult step in the process. Investors generally perceive themselves to be more tolerant of risk than they really are and the advisor must work closely with you to determine your true risk tolerance as accurately as possible. This is often done as the first step in the process because the portfolio rate of return is usually constrained by risk tolerance.
3) Time Horizon - what do you intend to do with this portfolio? Is it to be used to meet current income needs, college expenses in 5 or 10 years, retirement income needs in 15 or 20 years? Time horizon helps refine how much risk should be borne by the portfolio. You may be more tolerant of risk than your portfolio can bear because your time horizon is short.
4) Liquidity needs - this goes hand in hand with time horizon. If you need immediate liquidity, you are unlikely to invest in real estate, private equity, hedge funds, etc which don't or can't provide immediate liquidity. Instead, you'll invest in low risk, highly liquid securities such as Treasury bills.
5) Unique circumstances - this can incorporate anything. For example, you're time horizon is long, liquidity needs low, risk tolerance high, but you're planning to travel around the world next year. If you leave this out, you're advisor will likely have to make significant portfolio changes to provide you the cash you need to pay for the trip. This is the step where the advisor asks "What else do we need to consider?"
The answers to these questions define the mission statement of the IPS. The advisor will then incorporate an asset allocation, permissable investments, frequency of rebalancing, tax considerations and reporting requirements. The blueprint now clearly defines the intentions of both parties. This document should be reviewed at least annually and revised as necessary. If you don't have one, sit down with your advisor and get started on creating one. If you don't use an advisor, answer the questions above for yourself and devise your own IPS. It will serve as a useful guide and reminder as to why you made the decisions you've made for your portfolio. I can't stress enough the value of an investment policy statement.

